Fargo Standard

Valley City-Barnes County issued the following announcement on April 9.

 $19.24 - $26.94/hr 

Administrative Assistant

CITY OF VALLEY CITY, NORTH DAKOTA

valleycity.us/career/

POSITION OBJECTIVE & PURPOSE:

This position is responsible for performing a wide variety of administrative support activities for Public Works & City Hall, with an emphasis on Public Works customer accounts.

ESSENTIAL DUTIES:

• Performs a variety of office administrative duties including: answering telephones, taking messages, and directing inquiries as needed, while providing customer service to answer questions or alleviate existing problems; preparing a variety of documents such as letters, correspondence, memos & purchase orders; coordinating various meetings and appointments; preparing & processing incoming & outgoing mail for the Mayor, City Commissioners & department heads in Public Works & City Hall; maintaining office files and records; & providing back-up support for coworkers in the Public Works office in the event of an absence. • Coordinates & posts Public Works public notices via website, social media, radio &, when applicable, in the newspaper, & provides backup support to City webmaster as needed. • Performs a variety of accounts receivable duties including: preparing work orders for utility customers by obtaining personal information, determining the size of deposit, securing forwarding address for credit deposit or cancellations, and coordinating appointments with customers/service department; answering questions from customers on the Advanced Metering Infrastructure (AMI) and Meter Data Management (MDM) Systems; balancing and inputting transfer station/landfill charges; accepting utility and transfer station/landfill payments; receiving & recording service complaints; issuing & balancing receipts; entering payment amounts into billing system; issuing delinquent account notices and final bills for utilities and transfer station/landfill; referring bad accounts to City Finance Director for property assessment; contacting customers & landlords on delinquent accounts, bad checks and deposits on delinquent accounts; & maintaining contact with collection agency for bad accounts referred prior to 2022. • Inputs computer data for Public Works Department which includes: generating merchandise bills; updating customer information; inputting & posting cash payments, receipts, & accounts payable data. • Prepares a variety of reports for Public Works Department and transfer station/landfill including: delinquent accounts, accounts receivable, annual reports, burning variances, permits, training, and other reports. • Assists City Attorney/HR Director with a variety of tasks: prepares criminal complaints and related documents for Municipal Court; delivers documents to Police Department & Court; calendars deadlines, hearings, & trials; creates attorney case file for criminal offenses and sends records to attorneys; files documents with Municipal & District Courts; researches confidential criminal justice information for use in prosecution of criminal offenses; scans &/or uploads documents to Incode software for HR document management; posts HR related documents to Employee Self Service portal; posts job openings to City website, Job Service, social media and other approved resources; prepares & sends public notices to residents & newspaper; drafts, prints and/or mails letters & other documents. • Provides administrative support to City Administrator upon request. • Coordinates quarterly random drug testing to include all applicable City Hall, Public Works, Fire Dept. & Police Dept. employees. Refers positive tests to City Administrator & HR Director. Coordinates pre-employment drug testing & background checks, & reports results to HR Director. • Plans, coordinates & implements special occasions to include annual awards banquet, retirement parties, open houses, etc. Coordinates rental of National Guard Armory Building. • Coordinates standby schedule for Electric, Street & Water/Sewer Departments. • Creates quarterly wastewater report for Public Works. • Submits job training material for Public Works employees to include seminars, applications, hotel & travel. • Accepts applications for, issues & maintains records for permits including: Street Cut/Water Tap, street closures, parades & occupational licenses. • Performs other duties as assigned of a similar nature or level. 70% to duties assigned by Public Works Department, 25% to duties assigned by City Attorney/HR Director, 5% to duties assigned by City Administrator.

EDUCATION & EXPERIENCE:

• High School Diploma or GED; Associate’s Degree in accounting, business administration or related field, preferred.• 1-2 yrs of bookkeeping or accounting experience.• 1-2 yrs of customer service experience.• An appropriate equivalent combination of education & experience, as determined by the City Administrator. • Knowledge of basic accounting. • Knowledge of basic research techniques.

FULL DESCRIPTION: valleycity.us/career/

Original source can be found here.